Over the last four or five years there have been some drastic changes in the way individuals send faxes. Originally faxes were sent by standing in front of a fax machine and waiting for the fax to go through. In these last few years, however, Internet or Online fax services have become increasingly popular. Countless individuals and businesses have switched over to this faster, easier system.
In light of its sudden popularity, you may be wondering what exactly is online faxing? Why have so many people and businesses started using this new technological convenience? Internet faxing means using an online service fax provider to send and receive faxes using email and the world wide web. The service provider supplies you with a fax number, either a local area code or toll-free. Faxes go out and come in via email as TIFF or PDFs.
Some online fax services provide you with an external program to send faxes, while others ask you to log into an account where you can review sent faxes and send new ones.
Generally speaking, you can expect to pay anywhere from four to fifteen dollars a month for online fax services, though some are available for around twenty dollars a year for very light users.
The old-style fax machine that produces a hard copy is going out and the web-based computer fax is becoming the norm in today's offices.
The five main reasons for the popularity of online faxing are:
1. It's convenient.
No longer do you have to go to the office supply store to purchase ink and paper. No longer do you have to worry about fixing those annoying paper jams or change those messy ink cartridges. Printing documents that you created, just so you can fax them, is also no longer necessary. Using the online service makes it easy to just fax the saved document right from the computer without having to use the old machine.
2. It's Accessible.
You don't have a machine to figure out to use (other than your computer), so you don't have to deal with paper or ink. That means that paper jams and ink spills are a thing of the past. Furthermore, you prepare online faxes on your computer, which potentially makes things faster and certainly makes it easier to edit faxes.
3. Internet faxing is more secure.
With paper-based faxing, there is no way to send a secure transmission, especially since anyone in the office can pick a fax up off the machine and read it. Online faxes can be sent with encryption and, since they arrive by email, are seen by your eyes only.
4. It's easy.
Viewing faxes and sending faxes is as easy as opening or sending and e-mail. You can even store those faxes for future use on your computer when you receive them.
5. Internet faxing is more cost-effective.
In the old days, faxing required buying the machine, the ink or toner, and paper and continually keeping them in stock so you wouldn't run out. You even had to have that extra phone line just for the fax machine so you wouldn't miss a fax or a call. Internet fax services eliminate the hassle of having all the physical stuff present to send the fax. For only $4 to $15 per month, depending on how many faxes you send, you can get a better fax service than before. If you use the fax machine very little, you may even be able to sign up for a plan for as little as $20 a year!
Overall, online fax services can make your company more competitive ' faxes can be sent anywhere, anytime with the click of a mouse button. During a time of recession, these services can help reduce your company's costs and make your company more competitive, which is crucial to staying in business.
In light of its sudden popularity, you may be wondering what exactly is online faxing? Why have so many people and businesses started using this new technological convenience? Internet faxing means using an online service fax provider to send and receive faxes using email and the world wide web. The service provider supplies you with a fax number, either a local area code or toll-free. Faxes go out and come in via email as TIFF or PDFs.
Some online fax services provide you with an external program to send faxes, while others ask you to log into an account where you can review sent faxes and send new ones.
Generally speaking, you can expect to pay anywhere from four to fifteen dollars a month for online fax services, though some are available for around twenty dollars a year for very light users.
The old-style fax machine that produces a hard copy is going out and the web-based computer fax is becoming the norm in today's offices.
The five main reasons for the popularity of online faxing are:
1. It's convenient.
No longer do you have to go to the office supply store to purchase ink and paper. No longer do you have to worry about fixing those annoying paper jams or change those messy ink cartridges. Printing documents that you created, just so you can fax them, is also no longer necessary. Using the online service makes it easy to just fax the saved document right from the computer without having to use the old machine.
2. It's Accessible.
You don't have a machine to figure out to use (other than your computer), so you don't have to deal with paper or ink. That means that paper jams and ink spills are a thing of the past. Furthermore, you prepare online faxes on your computer, which potentially makes things faster and certainly makes it easier to edit faxes.
3. Internet faxing is more secure.
With paper-based faxing, there is no way to send a secure transmission, especially since anyone in the office can pick a fax up off the machine and read it. Online faxes can be sent with encryption and, since they arrive by email, are seen by your eyes only.
4. It's easy.
Viewing faxes and sending faxes is as easy as opening or sending and e-mail. You can even store those faxes for future use on your computer when you receive them.
5. Internet faxing is more cost-effective.
In the old days, faxing required buying the machine, the ink or toner, and paper and continually keeping them in stock so you wouldn't run out. You even had to have that extra phone line just for the fax machine so you wouldn't miss a fax or a call. Internet fax services eliminate the hassle of having all the physical stuff present to send the fax. For only $4 to $15 per month, depending on how many faxes you send, you can get a better fax service than before. If you use the fax machine very little, you may even be able to sign up for a plan for as little as $20 a year!
Overall, online fax services can make your company more competitive ' faxes can be sent anywhere, anytime with the click of a mouse button. During a time of recession, these services can help reduce your company's costs and make your company more competitive, which is crucial to staying in business.
About the Author:
Graham McKenzie is a content syndicator for a leading UK fax to email service provider.
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