Meeting at a customer's location or traveling to one of your company's remote sites is going to cost, both in time and money. Flying is the usual method of traveling for business if the distance is more than a couple of hundred miles. But increased security measures that require additional time to clear and the delays in departures that frequently occur mean that the better part of the day will probably be spent just getting to your destination. Time wasted in transit means other work is not being done, so you are not generating revenue. Then when you look at the financial costs, such as tickets, lodging, and taxi or car rentals, you can see that the costs can quickly add up. However, conference calling can avoid travel and the related expenses, and may well prove even more productive than a personal meeting.
Conference calling lets you bring up to a hundred (sometimes more) people into the same telephone call. Conference calling requires only the same telephone the participants have at their desks; there is no requirement for a computer or access to the Internet. Whether you need to present a proposal, iron out the specifications for a new project, or obtain reports on current status, conference calling lets you handle your tasks from your desk.
Conference calling can bring a hundred or more individuals into the same conversation. Information is relayed simultaneously to all participants and therefore does not have to be delivered second hand. Participants can ask for clarification while the call is in progress as well as offer comments. This allows ideas to be communicated and discussed in real time and helps eliminate any misunderstandings.
Where conference calling once required making arrangements with the telephone company well in advance, online sites now make it easy to schedule a call. Many plans do not even require reservations. You just initiate conference calling and are ready to go within minutes, less if you have already registered with the site.
Conference calling has its own definition of polite behavior, although some calls can quickly deteriorate into a verbal free for all if everyone tries to speak at once. Controls for the organizer or host allow increased control. The host can mute input from all other participants, who can also opt to mute their own input if, for example, they need to consult with someone in their office. The organizer can also receive notification (normally by the sound of a chime) when others join or exit the call.
Sites that arrange conference calling can offer provide transcripts and playbacks of the call. Some provide telephone numbers that participants can call to review the conversations, while others allow the recorded call to be downloaded for distribution or transcription. Many can provide a professional written transcript for you. Not all sites offer all services, and there may be additional charges for these options.
How much conference calling will cost depends on who you choose to handle your calls and which options you choose. For example, you might want a fee per minute arrangement, the use of a toll free number, or a combination of the two. Some providers base charges on the number of people participating. Allowing international participants can also be chosen for an additional charge at some sites, although others can provide only domestic service.
Video conferencing is not the same as conference calling, although the purpose--letting multiple people participate in a real time conference--is the same. But conference calling only requires a telephone, while video conferencing requires the Internet and a computer for all participants.
Going to another location involves a considerable investment of both time and money. Conference calling slashes expenses and serves to provide greater productivity. No matter who you choose to arrange it, you are sure to appreciate the substantial savings, both financial and of time.
Conference calling lets you bring up to a hundred (sometimes more) people into the same telephone call. Conference calling requires only the same telephone the participants have at their desks; there is no requirement for a computer or access to the Internet. Whether you need to present a proposal, iron out the specifications for a new project, or obtain reports on current status, conference calling lets you handle your tasks from your desk.
Conference calling can bring a hundred or more individuals into the same conversation. Information is relayed simultaneously to all participants and therefore does not have to be delivered second hand. Participants can ask for clarification while the call is in progress as well as offer comments. This allows ideas to be communicated and discussed in real time and helps eliminate any misunderstandings.
Where conference calling once required making arrangements with the telephone company well in advance, online sites now make it easy to schedule a call. Many plans do not even require reservations. You just initiate conference calling and are ready to go within minutes, less if you have already registered with the site.
Conference calling has its own definition of polite behavior, although some calls can quickly deteriorate into a verbal free for all if everyone tries to speak at once. Controls for the organizer or host allow increased control. The host can mute input from all other participants, who can also opt to mute their own input if, for example, they need to consult with someone in their office. The organizer can also receive notification (normally by the sound of a chime) when others join or exit the call.
Sites that arrange conference calling can offer provide transcripts and playbacks of the call. Some provide telephone numbers that participants can call to review the conversations, while others allow the recorded call to be downloaded for distribution or transcription. Many can provide a professional written transcript for you. Not all sites offer all services, and there may be additional charges for these options.
How much conference calling will cost depends on who you choose to handle your calls and which options you choose. For example, you might want a fee per minute arrangement, the use of a toll free number, or a combination of the two. Some providers base charges on the number of people participating. Allowing international participants can also be chosen for an additional charge at some sites, although others can provide only domestic service.
Video conferencing is not the same as conference calling, although the purpose--letting multiple people participate in a real time conference--is the same. But conference calling only requires a telephone, while video conferencing requires the Internet and a computer for all participants.
Going to another location involves a considerable investment of both time and money. Conference calling slashes expenses and serves to provide greater productivity. No matter who you choose to arrange it, you are sure to appreciate the substantial savings, both financial and of time.
About the Author:
Mary T. Decker has been using Conference Calling for many years. For more insights and information, go to http://www.conferencecalling2day.info
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