Relocating phone systems and the prompt installation of data cabling has to be your number one concern when you decide to move your business. Getting the contents of your office from point A to point B is important, but it?s only half of it, and the less important half at that. Moving offices already loses you time, so there is no reason that your business should incur further expense due to poor planning for network transfer. With the right preparation, the transition can be accomplished seamlessly with little time lost. Your IT network and phone systems need to be operational as soon as possible, so plan accordingly.
For as seamless an IT and phone system transfer as possible, note these questions and find answers for them well in advance: 1. How much time do you have before the scheduled transition? 2. What type of structure does the new space provide? 3. Will the cabling run through a plenum space? 4. How many cable drops are required for the new space? 5. Will you use the same phone system or purchase a new one?
How much time do you have before the scheduled move? Undoubtedly, if your business is moving spaces, there is a set date for the move. When you are 60 days out from the transition, make sure you have consulted with your phone provider, giving them notice and scheduling the transfer. Many telecommunications firms demand 45 days notice for all installation jobs, so don?t get caught unawares only two weeks before the move, or there might be a delay which will result in lost time.
What type of structure does the new space provide? A visit to the new space will tell you what type of ceiling structure the new space has. A drop ceiling will require a different installation process than a hard cap ceiling, for a drop ceiling provides a space above the ceiling panels to install cables, whereas a hard cap ceiling does not. In either case, let your cable installer know so they can prepare.
Know the cabling requirements of the new space. If the data and voice cabling will run adjacent to the circulatory systems for heating, air-conditioning and ventilation, the installer is required to use plenum-rated cable which is sheathed in either a PVC or FEP plastic fire-retardant jacket to safeguard against fire and toxicity. If not, non-plenum cable will suffice. Plenum-rated cable is more expensive, but it is required to be used in plenum spaces.
How many cable drops are required for the new space? Drops are the name for the run of cable going from a starting point to an end point. They typically start at the server or wiring room and end at a desk, office, or work station. You should know exactly how many drops will be required in the new space, counting one for each personal computer, phone, and for each fax machine and printer.
Will you be using your existing phone system in the new space? If so, your cable installer might be capable of moving your existing phone system, and it would be factored into the cost of the move. Otherwise, a subcontractor will have to be hired to do the work.
Additional factors will come up including determining the distance from the server room to each drop point, the necessity of an intermediate distribution point for bigger offices, and the need for special fiber optics or CAT5e or CAT6 cabling to reduce network interference. If you are familiar with your network environment, your budget, and your current bandwidth and projected bandwidth need for the future ? which you should be ? you can plan accordingly, limiting any setbacks during the transition and losing as little time as possible.
For as seamless an IT and phone system transfer as possible, note these questions and find answers for them well in advance: 1. How much time do you have before the scheduled transition? 2. What type of structure does the new space provide? 3. Will the cabling run through a plenum space? 4. How many cable drops are required for the new space? 5. Will you use the same phone system or purchase a new one?
How much time do you have before the scheduled move? Undoubtedly, if your business is moving spaces, there is a set date for the move. When you are 60 days out from the transition, make sure you have consulted with your phone provider, giving them notice and scheduling the transfer. Many telecommunications firms demand 45 days notice for all installation jobs, so don?t get caught unawares only two weeks before the move, or there might be a delay which will result in lost time.
What type of structure does the new space provide? A visit to the new space will tell you what type of ceiling structure the new space has. A drop ceiling will require a different installation process than a hard cap ceiling, for a drop ceiling provides a space above the ceiling panels to install cables, whereas a hard cap ceiling does not. In either case, let your cable installer know so they can prepare.
Know the cabling requirements of the new space. If the data and voice cabling will run adjacent to the circulatory systems for heating, air-conditioning and ventilation, the installer is required to use plenum-rated cable which is sheathed in either a PVC or FEP plastic fire-retardant jacket to safeguard against fire and toxicity. If not, non-plenum cable will suffice. Plenum-rated cable is more expensive, but it is required to be used in plenum spaces.
How many cable drops are required for the new space? Drops are the name for the run of cable going from a starting point to an end point. They typically start at the server or wiring room and end at a desk, office, or work station. You should know exactly how many drops will be required in the new space, counting one for each personal computer, phone, and for each fax machine and printer.
Will you be using your existing phone system in the new space? If so, your cable installer might be capable of moving your existing phone system, and it would be factored into the cost of the move. Otherwise, a subcontractor will have to be hired to do the work.
Additional factors will come up including determining the distance from the server room to each drop point, the necessity of an intermediate distribution point for bigger offices, and the need for special fiber optics or CAT5e or CAT6 cabling to reduce network interference. If you are familiar with your network environment, your budget, and your current bandwidth and projected bandwidth need for the future ? which you should be ? you can plan accordingly, limiting any setbacks during the transition and losing as little time as possible.
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